Prospect Rural Fire Protection District

Minutes of the Board of Directors

regular meeting, February 19, 2024

Open Regular Meeting:

Acting Chair Julie Moss called the meeting to order at 7:0o PM

Attending: Julie Moss, Lon Stockebrand, Clay Thomas, Joyce Dierking

Also Attending: Bob Jones (accountant) and 11 other community members

Approval of January minutes. Clay made a motion to accept, Lon seconded, passed 4-0.

Prospect Fire Station Seismic Rehabilitation business included the following: Findings of fact for the use of the construction manager/general contractor (CM/GC) contracting method was approved by the board. Joyce made a motion seconded by Lon to move ahead with this process. Passed 4-0.

Joyce reported on her her conversation with Joel Benton, Jackson County Attorney February 4, 2024 about the process for the Board of Commissioners to appoint a 5th board member to this board. First, this board would have to be made. We would send a letter to the Board of Commissioners asking them to fill the position. Next, the Board of Commissioners would open the position to accept application from anyone in the community interested in the position. Then when the application process closed, community members could write the Board of Commissioners giving their input. On February 11, 2024 Commissioner Colleen Roberts called me back and informed me that 1) the Board of Commissioners had never appointed anyone to a board position before, 2) the Board of Commissioners would rather this be a local community decision, not a county one 3) There is no time limit on filling this position 4) Governments appointments take a long time to fill. 

In the process of getting a contract for our Fire Chief, our next step would be to hire a lawyer to read through the contract we made and make recommendations and corrections for legal reasons. Clay made a motion seconded by Lon to table work on the Fire Chief contract until the fifth board member is filled. Julie no, Clay yes, Lon yes, Joyce yes, Motion passed 3-1.

Board Clerk position was discussed. No decision made.

Joyce read the Fire Chief's report. Julie read the grants report provided by our Fire Chief.

Finance report for January was presented by Bob Jones and was approved by the board.

Lon made a motion, Joyce seconded a resolution appointing Bob Jones as budget officer. Motion passed 4-0.

Joyce made a motion to approve the Budget Calendar, seconded by Lon, passed 4-0.

The board members were asked if the board wants to pursue getting an operating levy. Julie yes, Lon yes, Clay no, Joyce yes. Bob has agreed to put together this committee. Julie will be the board member for this committee.

Board of Director Businesses processes were discussed. We will continue working of transparency and cooperation, finding ways for all board members to express ideas and views.

The meeting was opened to public comment.

Lon made a motion to adjourn the meeting, seconded by Clay. All in favor to adjourn. Meeting adjourned at 8:34.

Recording of meeting available at www.prospectrfpd.org

Next Board of Directors meeting, 7p March 18th, 2024

BOD agenda items due by 3/31/24